HRIFYHR and payroll software for South African employers, in one system
HRify brings employee records, leave, timesheets, payroll, disciplinary cases, projects and client invoicing into one system. Its twenty-one modules share one employee record and one approval process. It is priced in rand and built for South African law.
From R52 per employee a month, excluding VAT. Already a customer? Log in.
- SARS payrollHRify produces the EMP201, EMP501, IRP5 and IT3(a), and the e@syFile import file, and checks them before you export.
- BCEAHRify covers every statutory leave type, applies the limits on hours and overtime, and tracks sick leave on each person’s own 36-month cycle.
- POPIAID numbers and bank details are encrypted, and records cannot be kept for less time than the law requires.
- LRA and the CCMADisciplinary cases follow the 2025 Code of Good Practice, and the CCMA referral deadline is counted for you.
One system in place of six separate ones
Many South African employers run all six of these at once. They do not share information with each other, so at month-end someone has to reconcile them by hand in a spreadsheet.
- HR system
- Payroll engine
- Project tool
- Invoicing
- Disciplinary files in Word
- Approvals in email
HRify does all six with one login.
Who uses HRify
HRify is usually brought in by the HR manager, the financial manager, or an owner who does the month-end reconciliation personally. This is what each group uses it for.
HR managers
Hiring, onboarding, leave, reviews and disciplinary cases are kept in one record per person. The statutory paperwork is generated from that record, so nobody has to fill in a template.
Financial managers
Run payroll in-house, check it against SARS rules before you submit, and invoice clients for the hours your team actually logged.
Managers
Leave, timesheets and claims arrive in one approval queue. Approve them in a batch at your desk, or one by one on your phone.
Employees
Apply for leave, log time, photograph a receipt, read a payslip and sign a policy, without emailing HR to ask how many leave days are left.
See the product
These are screenshots of the live product, not mock-ups. Choose a screen from the list, which is the same menu your team would see. All twenty-one modules are described on the features page.
Main
People
Time & Money
Projects
Organisation
Talent
Engagement
Admin
Dashboard
The dashboard shows each person what is waiting for them: leave, timesheets and claims to approve, reviews to complete, policies to sign, onboarding tasks, and a reminder if their own timesheet is still open. Below that are leave balances, who is out today, new joiners and upcoming public holidays.
Mistakes HRify will not let you make
These are six things HRify will stop you from doing. Each one prevents a penalty, a CCMA award or a SARS query.
You cannot file a SARS submission that has errors
HRify lists the employees with errors and the reason for each. You can still run a test export, so you can see the whole list before you fix anything.
You cannot run payroll in a new tax year until the new figures are confirmed
On 1 March, when the tax year starts, HRify shows the figures that have changed and waits for someone to confirm them.
You cannot pay a lump sum before the SARS directive arrives
HRify holds severance and certain other lump-sum payments until the tax directive arrives, so a payment never has to be corrected afterwards.
You cannot delete an employee record the law says you must keep
HRify tells you which records must still be kept and for how long.
Nobody can approve their own claim, payroll run or bank-detail change
This is built in. An administrator cannot switch it off.
You cannot issue the same invoice number twice
The VAT Act requires invoice numbers to be unique, so HRify refuses a duplicate.
The compliance page explains how each of these works.
A mobile app for staff and managers
HRify has its own iOS and Android app. It has four tabs, and a centre button that opens the four things people do most: apply for leave, fill in a timesheet, submit a claim, or report an incident.
The mobile app page explains what staff and managers can do in the app, and how it protects the information on the phone.
Priced per employee, per month, in rand
There are three tiers, and each one includes everything in the tier below it. All prices exclude VAT.
Minimum R790 a month
HR without payroll: everything you need to manage your employees.
- People and employee records
- Leave that follows the BCEA
- Documents, policies and signatures
- Onboarding and offboarding
- Calendar and company events
- Employee self-service on web and mobile
Minimum R1,490 a month
Everything in Starter, plus payroll and the SARS paperwork that goes with it.
- Payroll and SARS: EMP201, EMP501, ETI
- Tax directives, severance and back pay
- Timesheets, live timer and claims
- Recruitment, KPI reviews and analytics
- Learning, bursaries and engagement
- Approval workflows
Minimum R2,290 a month
Everything in Professional, plus industrial relations, projects and client invoicing.
- Industrial relations and CCMA tracking
- Incidents and injuries on duty
- Projects, sprints and kanban boards
- Clients, invoicing and recurring billing
- Compensation and succession
- POPIA, Employment Equity, WSP and COIDA
The prices shown apply to your first 100 employees, and each tier has a monthly minimum. Each employee above 100 costs less, and above 300 employees we give you a quote. Annual billing is 15% off. Work out your own price with the calculator.
Questions people ask before a demo
If yours is not here, ask us on WhatsApp.
Is HRify SARS compliant?
HRify runs payroll to SARS rules and produces the monthly EMP201 figures, the EMP501 at reconciliation, IRP5 and IT3(a) certificates and the e@syFile import file. Before you export, HRify checks every employee against SARS’s own rules and tells you which employees would fail. There is no SARS certification for payroll software, and HRify does not file for you: you import the file into e@syFile and submit the return yourself.
How much does HRify cost?
HRify is priced per employee, per month, in rand, excluding VAT. Starter is R52 with a minimum of R790 a month, Professional is R99 with a minimum of R1,490, and Business is R139 with a minimum of R2,290. Those rates apply to your first 100 employees. Each employee above 100 costs less, and above 300 employees we give you a quote based on your own numbers. Annual billing is 15% off and waives the implementation fee.
Does HRify handle leave under the BCEA?
Yes. Every statutory leave type is built in, with sick leave on a 36-month cycle counted from each employee’s own start date. Carried-over leave expires when the Act says it does, an employee is warned before they submit a request if they do not have enough leave, and every South African public holiday is used in the calculation.
Is payroll part of HRify or a separate product?
Payroll is part of HRify from the Professional tier up. It reads approved leave, timesheets and claims from the same employee record. Because HR and payroll are one system, nothing has to be exported from one to the other or reconciled between them.
Is there an HRify mobile app?
Yes, HRify has an iOS and Android app. Staff apply for leave, log time, photograph a receipt for a claim, read payslips and sign policies. Managers approve leave, timesheets and claims from one queue. The app opens only with Face ID or a fingerprint, and screenshots are blocked on the screens that show money or identity information.
Who is HRify for?
HRify is for South African employers, small and large, who want HR, payroll, and often projects and client invoicing, under one login. Pricing is per employee, with a monthly minimum for small teams, a lower rate for each employee above 100, and a quote based on your own numbers above 300. HRify is usually brought in by the HR manager, the financial manager, or an owner who does the month-end reconciliation personally.
Can HRify run disciplinary cases and CCMA deadlines?
Yes. Industrial relations is included from the Business tier. Cases, warnings, hearings and appeals each have the paperwork they need, the CCMA referral period is counted from the correct date, and hearing, outcome and dismissal letters are generated as signed PDFs from the case.
Can we see HRify on our own payroll before deciding?
Yes. Bring the figures for a payroll month you have already run, and we will show you HRify checking each of your employees against SARS rules. Request a demo and we will set it up.
See HRify with your own payroll figures
Bring the figures for a payroll month you have already run. In the demo, HRify checks each of your employees against SARS rules and shows you what it finds.